📊 BEDHUB BOOKS

Your care home finances.
Finally under control.

Complete bookkeeping, payroll, invoicing, and financial reporting — built for care home operators who want accurate numbers without the accounting headaches.

  • ✓ Monthly bookkeeping & reconciliation
  • ✓ Payroll at tax tables
  • ✓ Automatic IRS/CRA payroll filings
  • ✓ sales tax returns & management
  • ✓ Aged Debtor Reports
  • ✓ Monthly financial & management reports
Start Free Bookkeeping See What's Included
Sunrise Care Home — P&L
March 2026
Revenue $48,200
Payroll costs –$29,400
Operating costs –$8,100
Net Profit $10,700
Outstanding Invoices 3 invoices → $4,200
Recent Transactions
LA Care payment received
+$12,400
March payroll run
–$14,700
Utility bills
–$680
Private resident fee
+$3,200
$0
Setup fee
$48K
Average monthly revenue managed
99.2%
Payroll accuracy rate
24hr
Response time
WHAT'S INCLUDED

Everything your care business needs.
Nothing it doesn't.

Three core service areas — bookkeeping, payroll, and reporting — fully integrated into your BedHub portal.

📒

Monthly Bookkeeping

Full reconciliation every month, without exception

  • Bank account and credit card reconciliation
  • Resident fee recording and allocation
  • Supplier invoice processing and coding
  • Local authority payment tracking
  • Care Home Funding (Medicaid waiver) allocation
  • Petty cash management and reconciliation
  • Year-end accounts preparation
💳

Payroll at tax tables

Accurate, compliant, and submitted on time every cycle

  • Full payroll tax payroll processing at IRS/CRA tables
  • Automatic payroll filing (Real Time Information) submissions
  • Pension 401(k) enrollment management
  • Digital payslips delivered to staff
  • Holiday pay and overtime calculations
  • Sick pay (SSP) and maternity/paternity pay
  • IRS/CRA payment schedules and reminders
📈

Reports & Invoicing

The financial visibility operators need to grow

  • Monthly P&L management accounts
  • Medicaid/state funding (LA) invoice generation
  • Aged debtor reports and chase notifications
  • sales tax return preparation and filing
  • Cash flow forecasting reports
  • Year-on-year performance comparison
  • Occupancy revenue modelling
HOW IT WORKS

Up and running in 48 hours.

No lengthy setup process. Our onboarding team handles the transition so you can focus on running your home.

1
Complete Onboarding
Fill in your facility details, share access to existing accounts, and meet your dedicated bookkeeper.
2
Connect Your Accounts
We securely connect to your bank feeds, accounting software, and payroll systems for seamless data flow.
3
First Cycle Review
Your bookkeeper processes the first month, presents the P&L, and confirms all figures are accurate.
4
Monthly Reporting
From month two onwards, reports arrive in your portal by the 5th of every month, without fail.
GET STARTED

Let's get your books in order.

Complete the short form and your dedicated BedHub Books advisor will be in touch within 24 hours to begin your onboarding.

🔒
Bank-level data security All financial data encrypted at rest and in transit
📋
GDPR & IRS/CRA compliant Full data protection compliance as standard
💬
Dedicated named bookkeeper Not a call center — a real person who knows your home
🚫
No long-term contracts Cancel any time with 30 days' notice
Facility Info
Financials
Payroll
No
No

Your data is encrypted and never shared with third parties.

PRICING

Professional bookkeeping at a price
built for care operators.

Transparent monthly pricing. No hidden fees. Cancel any time.

Essentials
$ 199 /mo
Up to 15 residents. Core bookkeeping for smaller homes just getting started.
  • Up to 15 residents
  • Monthly bookkeeping & reconciliation
  • Basic P&L reports
  • Email support (2-day response)
  • Annual accounts preparation
  • Portal access & document storage
MOST POPULAR
Full Service
$ 299 /mo
Up to 30 residents. Everything in Essentials plus payroll, invoicing, and sales tax.
  • Up to 30 residents
  • Everything in Essentials
  • Payroll for up to 10 staff
  • payroll filing & 401(k) enrollment included
  • LA invoice generation
  • sales tax returns prepared & filed
  • Aged debtor reporting
  • Priority email & phone support
Enterprise
Custom
Unlimited residents. Dedicated bookkeeper. Built for multi-home operators.
  • Unlimited residents & homes
  • Dedicated named bookkeeper
  • All Full Service features
  • Unlimited payroll staff
  • Custom reporting dashboards
  • Same-day priority support
  • Quarterly financial review calls
THE TEAM

Expert care bookkeepers,
integrated into your platform.

Every BedHub Books client is assigned a named bookkeeper with direct care sector experience.

Sarah Adeyemi
Sarah Adeyemi
Lead Bookkeeper
12 years in care finance. Specialist in LA billing and waiver funding reconciliation.
Marcus Webb
Marcus Webb
Payroll Specialist
CIPP qualified payroll specialist. Expert in payroll tax, payroll filing, and care sector 401(k) enrollment.
Priya Nair
Priya Nair
Senior Accountant
ACA qualified. Specialist in management accounts and financial planning for care operators.
James O'Sullivan
James O'Sullivan
VAT & Tax Advisor
10 years in care sales tax exemptions. Ensures every home maximises legitimate reliefs.

Ready to hand over the books?

Join hundreds of care operators who finally have their finances under control.

Start Free Bookkeeping → Book a Discovery Call